Few areas of today’s working world are more active and ever-changing than the recruitment and job-hunting space, and learning how to create an ATS
Technology has pushed how professionals pursue their next career leap forward and added extra layers to penetrate when landing that dream job too. On average, each corporate job posting attracts 250 applicants, often thousands more. It’s important to tailor your
Because recruiters and employers have so many job seekers to choose from every time a new position gets listed online, competition is fierce, and companies need a way of filtering out the best applicants before human eyes can land on them.
That’s why many businesses today use an applicant tracking system. An ATS is very beneficial to large companies but also something that can leave well-rounded candidates out of the running if they’re unprepared.
In today’s job market, a job seeker’s
MatchBuilt teamed up with Miriam Groom from Mindful Career, an HR expert and leading career counselor, to share the best strategies for creating an ATS-optimized
In this post, we explore every aspect of creating an ATS
- What exactly is an ATS applicant tracking system?
- Why optimizing your
resumefor an ATS is important.
- How to use specific keywords from the job posting.
- How to showcase your years of experience.
- What file format to use.
- How to match your ATS
resumewith the job requirements.
- How to properly share your work history and technical skills to get the job interview of your choice.
At MatchBuilt, we are dedicated to helping job seekers write job-winning resumes. For more tips on
What Is an Applicant Tracking System?
For those professionals looking to navigate the job market, especially in active markets like property and construction, an applicant tracking system (ATS) can feel like just one more hurdle between you and your interview.
That’s only half the story – and it’s also not as adversarial as you might think. A business’s ATS is implemented because the management wants a complete solution for their hiring process.
A good ATS will not only list the job vacancy and parse through applications in an automated way but also engage candidates’ interests and provide a smooth onboarding process.
Hiring is expensive, and companies are keen to streamline that process. Similarly, when an ATS is used well, candidates feel more in the loop about where in the journey from application to landing the job.
Why Is an ATS
Resume and Job Optimization Important?
An ATS is programmed to find and secure the best talent on the job market. They do this by automatically scanning through and identifying key phrases, job titles, and candidate career experiences that fit well with the advertised position.
When hitting these keywords, the resumes featuring them – as well as other vital attractors such as training, experience, or even hobbies and transferable skills – are forwarded by the ATS to the hiring managers.
The ATS is a big part of your application process that you must consider as it is now the “human eye” that reads over your application. In especially large or Fortune 500 companies, management is so pressed for time that using an ATS to sift through applications is necessary.
Learning how to satisfy the ATS with your
Learn to step confidently past the ATS gatekeeper, and you’re halfway home.
10 Tips to Creating an Effective ATS
Most of us know how to create an eye-catching
But with a few tactical adjustments, similar to optimizing your LinkedIn profile, your
Better still, these are only minor changes – but you could be surprised what a difference they make. Below are the best practices for creating an ATS
1. Don’t Apply for Multiple Jobs With One Company
Many of us have an emotional attachment to a particular company – their culture, how they treat their employees, or simply a name, we all grew up with.
When we know companies we love are hiring, it’s natural to want to land any position we can inside their coveted corridors – but with an ATS, that scattergun application process is a mistake.
While management will be flattered by the attention, they rely on an ATS to hone in on crucial skills for critical positions. If their system shows you’re applying for every job they advertise, they could believe you don’t know what you want from your career.
2. Only Apply to Roles You’re Qualified For
We all know a story about someone who managed to smooth talk their way into an interview for a position they weren’t, strictly speaking, experienced or qualified to work in.
ATS software is deployed to help managers prevent that from happening. That means your charisma and spunk will work well in an interview – but the ATS needs to see demonstrable career history and training relevant to a given position before you get that far.
3. Make Your
Resume Easy To Skim-Read
While it doesn’t always sit well with people, skim-reading is used by both ATS software and managers when first handling your
The key ideas to make your
4. Keep the Formatting Simple
It’s bittersweet to acknowledge that the age of the elegant
That means avoiding including graphics, photography, tables, charts, text boxes, columns, and unusual fonts is in your best interest. These can definitely catch the eye of a human reader – but that isn’t the goal with an ATS.
5. Use .doc or .pdf File Type
While a human recruiter can bite the bullet and download new software for fanciful file types if their interest in a candidate is piqued, an ATS is nowhere near as accommodating.
Keeping the idea of simplification in mind from the last few points, make sure to save your
6. Maximize Job Keyword Optimization
Important keywords aren’t just for SEO nowadays. When choosing whether to pass your
Entry-level positions in an ATS will scan for educational qualification keywords such as whether or not you were on the Dean’s List or went to a prestigious school. C-suite roles in an ATS scan for corporate and executive language – and more broadly, an ATS looks for job titles that match the title of the role being recruited for.
For example, if you’re a property manager, and the role is expressly recruiting for a property manager, that’s the job title to use. If the role at your last company was as a Portfolio Executive, but you had the exact same responsibilities, consider simply switching the title to match what the ATS is seeking.
7. Don’t Attempt To Trick the ATS
Any loopholes in how an ATS works get caught fast. That means trying to fool the system has a low chance of success – and signals to a potential future employer you don’t mind manipulating situations to your advantage. Is that the first impression you want to give?
Some urban legends like writing keywords in white so humans don’t see them, but the ATS does – or dotting keywords into your
Recruiters who catch these practices will dismiss your
8. Use Keywords Logically and Grammatically Correct in Sentences
Candidates who want to fulfill an ATS
Much like bad SEO advice, bad keyword advice for ATS software forgets that the machine is learning to read to help humans make better decisions. That said, put your keywords into the natural grammatical flow of your
9. Bullet Point Your Soft and Transferable Skills
Don’t be discouraged by the prior advice – bullet points that list your skills separate from your career history are a winner with both recruiters and ATS software.
Often, it’s faster for both parties to be able to scan those skills before diving into your career history, so be sure to present them in a brief bullet-point list. You can explain where you demonstrated those capabilities in your career history section.
10. Stay Informative and Concise
Stories and anecdotes should be saved for the interview to wow recruiters – an ATS simply won’t be able to make good use of them, even if they demonstrate your skills or feature some appealing keywords.
Remember that an ATS is not your enemy with all the above points in mind. It can feel like it’s simply gatekeeping your access to recruiters. Still, when you tailor your
Remember that the ATS will parse out the address on your resume. If you aren’t living in the location of the job you are applying for, you may be rejected.
In property and construction, the name of the game is always trust and transparency. Align your
Resume Optimization Tools
There are a couple of
TopResume offers a wide range of services to fit your job search needs. If you’re looking to pass through recruiting software, impress hiring managers, or land more job offers, TopResume may be the solution for you.
Jobscan analyzes your
When using an ATS-friendly
To use the templates below, click the image to view the Google doc
To quickly find these examples and resumes on Google Docs, launch the Google Docs app (create an account if you haven’t already). Then, click on “Template Gallery” from the home page and scroll down until you find the
You can easily add or replace any section you wish. So, if you’re unhappy about the skills section being so high up, just replace it with a professional summary or a career objective.
1. Google Doc “Spearmint” ATS
Resume Example Template
2. Google Doc “Serif” ATS
Resume Example Template
3. Google Doc “Coral” ATS
Resume Example Template
4. Google Doc “Swiss” ATS
Resume Example Template
5. Google Doc “Modern Writer” ATS
Resume Example Template
Resume ATS Optimization Final Thoughts
When writing an ATS
We appreciate Miriam Groom from Mindful Career, a leading career counselor, for sharing her expertise on ATS-friendly resumes. Miriam uses behavioral profiling and psychometric assessments to uncover a job seeker’s ideal career. We encourage anyone that is struggling to land their next job or find their ideal career to reach out to her and her team.
Need More Help? Check Out These Video Tips for Creating an ATS