Last updated: October 17, 2026

This Privacy Policy explains how MatchBuilt, LLC (“MatchBuilt,” “we,” “our,” or “us”) collects, uses, and shares information through our website, matchbuilt.com (the “Site”). MatchBuilt is an executive search and recruiting firm serving the homebuilding industry.

By using the Site or submitting information to us, you agree to the practices described in this Privacy Policy. If you have questions about this policy or your information, contact us at [email protected].

Information We Collect

Information you provide to us

We collect information you choose to give us, including:

  • Job applications. When you apply for a position or submit your information to be considered for a role, we collect your name, email address, phone number, resume, employment history, education, professional background, career interests, and the link to your LinkedIn profile, if you provide one.
  • Contact and hiring inquiries. When you complete a form or contact us about a hiring need, we collect your name, title, company, contact details, and information about the role or services you are asking about.
  • Email signups. When you sign up for updates or resources on the Site, we collect your email address.
  • AI career tools. When you use our free AI career tools, we receive the information you type into the tool, such as your job title, work experience, and drafts you paste in for improvement. See the AI Career Tools section below for details.
  • Direct communication. When you email or otherwise communicate with us, we keep the contents of that communication and your contact details.

Information collected automatically

When you visit the Site, we and our service providers automatically collect certain technical information, including your IP address, browser type, device information, the pages you visit, and how long you spend on them. This information is collected with cookies and similar technologies, as described in the Cookies section below.

Information from other sources

As a recruiting firm, we may also receive information about potential candidates from clients, referrals, and publicly available professional sources, such as LinkedIn profiles and company websites. We use this information only in connection with our recruiting work.

We do not intentionally collect sensitive personal information, such as Social Security numbers, financial account details, or health information, and we ask that you not send it to us through the Site.

How We Use Information

We use the information we collect to:

  • Respond to inquiries and provide the information or services you request.
  • Evaluate candidates for positions and present qualified candidates to client employers.
  • Communicate with candidates and clients about opportunities, searches, and our services.
  • Maintain our internal recruiting records and candidate database, so we can consider candidates for future roles that may be a fit.
  • Operate, maintain, and improve the Site, our tools, and our services.
  • Send updates or resources you have signed up to receive.
  • Comply with legal obligations and protect our legal rights.

Candidate information, including resumes, current employment, and personal details, is treated with confidentiality. We share candidate information with a client employer only in connection with a specific opportunity or search, as described in the next section.

AI Career Tools

The Site offers free AI career tools, including a resume bullet point generator, a cover letter generator, a LinkedIn headline generator, a LinkedIn recommendation generator, an interview question generator, a personal statement generator, a thank you letter generator, and a tool that generates questions to ask an interviewer.

The tools run on a chat application operated for MatchBuilt. When you use a tool, the information you enter is sent through that application to OpenAI, the artificial intelligence service that generates the responses, and the response is returned to you on the page. You do not need an account to use the tools.

Because the tools are general writing aids, please keep the following in mind:

  • Do not enter sensitive personal information into the tools, such as Social Security numbers, financial account numbers, passwords, or health information.
  • Do not enter private information about another person without their permission.
  • The responses are generated by an AI system and are a starting point only. Review and edit anything a tool produces before you use it.

How We Share Information

We do not sell personal information. We may share information in the following situations:

  • Client employers. As part of our recruiting services, we present candidate information to client employers in connection with specific positions and searches.
  • Service providers. We use companies that help us run the Site and our business, and they process information on our behalf. These include website hosting and content delivery providers, Google Analytics for website statistics, Cloudflare, whose Turnstile service protects our forms from automated spam, and OpenAI, which powers the AI career tools described above.
  • Legal and safety reasons. We may disclose information if required by law, or if we believe it is necessary to protect our rights, property, or safety, or the rights, property, or safety of others.
  • Business transfers. If MatchBuilt is involved in a sale, merger, or other transfer of all or part of its business, information may be transferred as part of that transaction.

Cookies and Website Analytics

The Site uses cookies, which are small files stored on your device, and similar technologies. We use cookies that are needed for the Site to function, and analytics cookies that help us understand how visitors use the Site so we can improve it.

We use Google Analytics 4 to collect website statistics, such as which pages are visited, how visitors found the Site, and how long visits last. Google processes this information as described in Google’s Privacy Policy.

You can control or disable cookies through your browser settings. If you disable cookies, some features of the Site may not work properly.

Data Retention

We keep information for as long as it serves the purposes described in this policy. Candidate information is kept in our recruiting database so we can consider candidates for current and future opportunities, which means application and profile information may be retained after a particular search ends. Form submissions, emails, and related business records are kept as part of our business records.

If you would like us to delete your information, contact us at [email protected] and we will remove it, subject to any legal or business record requirements that apply.

Your Rights and Choices

You may contact us at [email protected] at any time to:

  • Ask what personal information we have about you.
  • Update or correct your information, including sending an updated resume.
  • Ask us to delete your information or remove you from our candidate database.
  • Opt out of update emails by using the unsubscribe option in those emails, or by contacting us.

Residents of some states have additional rights regarding their personal information under applicable law. We honor requests as described above regardless of where you live, and we do not sell personal information.

Data Security

We take reasonable measures to protect information from unauthorized access, loss, or misuse. However, no website, email, or internet transmission can be guaranteed to be completely secure, so please use care when deciding what information to send us.

Third-Party Links

The Site may link to other websites, such as employer, social media, and industry websites. This Privacy Policy applies only to our Site. We are not responsible for the privacy practices of third-party websites, and we encourage you to review their policies.

International Users

The Site is operated in the United States. If you access the Site from outside the United States, your information will be transferred to and processed in the United States.

Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will post the updated policy on this page and revise the date at the top of the page.

Contact Us

If you have questions about this Privacy Policy or how we handle your information, contact MatchBuilt, LLC at [email protected].